Once upon a time, offices were what may seem to us like low-tech places. Everything was printed, typewriters were the order of the day rather than word processors, computers were unheard of and any attempt to contact clients or other offices would require telegraphs or telephones.

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However, the simple truth is that back in the day, these items really were the cutting edge of technology. They were the best means of producing and spreading information available – so much faster, for example, than doing so by means such as post.

The lesson that should be applied is that having the most modern technology available has always offered an advantage to those who make use of it. It’s simply that the items in question have changed, so now it is mobile phones, computers and ultra-modern printing technology that take centre stage, while key issues now include keeping things compact in size and being as energy-efficient and environmentally friendly as possible.

In short, the world keeps on changing and a successful company will ensure its offices keep pace. Computing is one such example. A few years ago the ‘cloud’ was something fluffy in the sky, but now it offers employees an ability to both access information remotely and add to it, ensuring information is never stored in places where colleagues are unable to access it.

Some might imagine printing does not factor highly in the equation of a modern office, but it is. The paperless office is essentially a myth, although those wanting to be green can ensure recycling facilities are provided. However, the printer itself can be more eco-friendly too. A device that uses less ink while still producing clear, neat and attractive copy is invaluable, as is a printer with efficient power-saving controls that goes dormant when not in use.

The best mono business printing devices will do this and those who want to make sure their office is up to date will give themselves a clear advantage in doing so. On the one hand, they will be able to produce excellent copy, while at the same time being as eco-friendly as possible. The latter part is a win-win for all kinds of reasons. It may play a small part in helping save the planet, but it can also help encourage staff of a company’s commitment to being green and, just as importantly, keep down costs by being energy-efficient and cutting electricity bills.

Such an office will also need the right infrastructure to ensure it keeps on running smoothly. Comprehensive back-up systems can help prevent the day’s work being lost or halted by crashing computer systems. Good IT support will ensure glitches are sorted out swiftly and that viruses are kept at bay with the most up-to-date systems. Having disaster recovery contingencies may also come in useful, should an office be damaged by eventualities like floods or a fire.

When all these elements are applied in a modern office, the result will be a place that is easier and more convenient to work in and communicate with. By ensuring the best printers are in use, the modern office can help your business to stay one step ahead of the rest.