One of the most crucial business management task is keeping accurate employee timesheets. Most small and medium enterprises today have a workforce paid by the hour, and precisely recording the amount of work rendered is critical to correct compensation. It is also beneficial for a company to have detailed information related to the time-in and time-out activity of each employee as part of an ethical and sound administrative practice.
To achieve the goal of accurately keeping track of employee time, a company needs to have a time clock system in place.
How does a clocking-in system help a business?
The purpose of a clocking-in system or a time clock is to produce an indisputable record of the instance when an employee clocks in for work and clocks out of work at the end of the day. The system is usually connected to the payroll software which in turn automatically calculates employee pay.
This system is beneficial for businesses that rely heavily on workers that are paid by the hour. An accurate salary computation ensures that there is little room for error and employee disputes. Companies are also more likely to stay compliant with Department of Labor (DOL) laws and regulations if they are using a time clock system.
Moreover, a clock-in system can also help the HR department and the rest of the administration enforce rules regarding possible infractions committed by employees. Any disciplinary action will be based on hard facts and not mere hearsay from other employees within the company.
Different types of clocking-in systems
Clocking-in systems can be as simple as a punch card machine, or as sophisticated as an application compatible with computers and mobile phones, like a time clock app. Earlier versions of time clock systems used to be prone to misuse by employees. Many sophisticated versions of time clocks available today prevent this by adding features such as face recognition, fingerprint biometrics, and retinal scans.
Time clock systems providers also host most of their applications in the cloud, which means the business can quickly scale up their subscription if the need arises.
Keeping track of remote workers
Many small and medium enterprises today usually manage multiple locations. As such, one of the difficulties is making sure that all administrative functions are streamlined and efficient. In some instances, an employee may need to work from home or be required to travel to a different location for a specified period. Clock-in systems today are capable of accommodating the needs of companies that have employees who work remotely.
For example, an employee working from home can access the software directly from their computer and keep track of the time they begin and end working on their tasks. Clock-in systems downloadable to mobile phones provide greater access and mobility, which is perfect for employees in the field or on the go.
All of these advanced clock-in features can be integrated into the existing attendance system so that managers and supervisors can easily keep track of what their employees are up to whether they are inside or outside company premises.