Apply These 5 Secret Techniques To Improve Work Schedule


Often, Successful people are applauded for being “blessed with talent,” but the truth is they work harder than ordinary people. From Starbucks CEO Howard Schultz to Mark Cuban, success is often perceived as a stroke of luck. But the incredible amount of work put in by these people through a frenetic work schedule is the main reason.

From this story, giving the best performance in achieving your goals always works. That is why it plays a crucial role in heightening your success. In this article, let’s discuss the five secret techniques to improve work schedules.

What is a perfect work schedule anyway? 

As time management is a struggle to maintain, many people find it hard to juggle between work and personal lives. That is where a perfect online work schedule maker comes to aid in the endeavor. If you are an executive or the organization’s manager, time management becomes more challenging.

According to reports, 87% of hourly workers control their work schedule, and 55 percent purported to leave their job if there is a lack of control over their work. Maximization of productivity in an organization needs a work schedule focused on adhering to compliance rules, labor cost, and satisfaction. Here are some of my favorite techniques that help you enhance your management skills.

Top 5 Ways to Improve Work Schedule

1.Build Shifts for Best Employees

Every organization knows its best employees who contribute to the company’s success. They are judged by their traits like experience, efficiency, teamwork, and many more. Building shifts that focus on the best employees ensures completion of work during the biggest rush. Also, employees are more likely to be knowledgeable on the given task, and other employees can rely on them if any situation arises. This way, less experienced employees have the opportunity to watch and learn. Mixing your top employees with newer employees or interns in training helps create stability across all shifts. 

2.Communicate Better

Communication is another major factor in improving the work schedule efficiency. As communication is a two-way street, you must ensure that every opinion in the workplace matters. It is a proven fact that better communication has directly influenced better results, improving overall work performance, and running things smoothly. If you decide to inject the powerful mindset of effective communication, that practice helps you take your work to a whole new level.

Tips for Better Team Communication:

Implement a powerful team communication app or website into your workflow (There are multiple choices such as messaging app, group chat apps, and discussion boards).

Consider the best tool which meets long-term business requirements.

While evaluating the option, discuss a proper collaboration strategy.

Make sure to analyze the reviews from customers who have previously used the workflow communication app.

3.Outline your to-do list

Do you remember taking notes in high school? Same way, you need to create a to-do list to complete the work on time resourcefully. Remember, the to-do list will not work if the task is lengthy and time-consuming. Instead, opt for breaking a big assignment down to bits and pieces. An example for the outline of a to-do list should look something like this:

To Publish a Company Newsletter (Big Task)

Ask Ashley for the total earnings of the year

Write a sophisticated article on an employee of the month

Finish calendar of events

4.Plan Your Meetings Carefully

Meetings are a powerful event that helps make you a decision, solve a problem, and inform a new initiative to all. As it is a common workplace practice, you must carefully consider and plan each meeting before starting. Make sure to take sufficient time to prepare the meeting while keeping it short. Decide an agenda for the meeting before communicating it to the participants. That ensures that employees will be well-prepared. 

Checklist to plan meeting well:

  • Layout a meaningful sequence for the meeting
  • Check the availability of all the participants and pick the best time to conduct the same
  • Send as many details as you can for pre-preparation.
  • Plan a particular time for a brief introduction and a discussion.
  • Decide a time slot for each item in a perfect order that makes sense.
  • Before the meeting, ensure identifying the type of decision-making processes such as majority vote, leader’s choice, or group consensus.

Many people consider that working for long hours means that you are productive and get more work done, but that is not entirely true. Studies have shown that taking some breaks between work hours will boost your mood and improve concentration. Remember to take five minutes to walk around the office and 15 minutes of grabbing coffee. Listening to your favorite song or a short walk can do a lot more than you think.

Benefits of taking breaks in the work schedule:

  • You will be more creative
  • It helps you reassess your goals and take up the right tasks
  • Taking regular breaks prevents you from having computer vision syndrome

Implementing the “two-minute rule”

Steve Olenski, a successful entrepreneur, implements the “two-minute rule” to save time. This process makes the most of your time by filling them with actual tasks. According to the rule, you must find a way to complete tasks within two minutes. 

The unique aspect of this rule is that it builds the habit of getting started with goals under two minutes. However, it does not mean you can complete every task under 120 seconds; it is a process and a start for something new in your work schedule.


Overall, the perfect work schedule serves as a great connection point between the organization and employees. If you want to avoid distractions at work or stay away from the phone to complete the task at hand, scheduling is the best way. If you notice a sudden drop in workforce productivity, investigate and handle the schedules and automate the process. That is why effective scheduling helps in improving employee retention and satisfaction. Moreover, you can review the past data and anticipate the employees’ needs quite fairly. 

Communicate effectively, plan quickly, eliminate interruptions and get things done successfully11.