5 Factors to Consider When Booking Entertainment for a Corporate Event


5 Factors to Consider When Booking Entertainment for a Corporate Event

Whether you’re the owner of a small business or you’re an event planner for a large company, there is going to come a time when you’ll need to prepare for a corporate event. And aside from choosing a venue and selecting a caterer, in order for your event to be a hit, you’ll also need to book some kind of entertainment.

If you’d like a few tips on how you can do it in such a way where it’s relatively quick and easy, we’ve got five factors that you should definitely consider when booking entertainment for a corporate event below:

Consider the occasion. If you were going to throw a summer block party, you could get a Top 40 DJ. On the other hand, if it’s a formal holiday event, a string orchestra might be more appropriate. Our point is that in order to get the best kind of entertainment for your corporate event, the first thing that you need to do is consider the occasion. Then you need to consider the next point.

Consider the audience. Is your event a fundraiser for a non-profit centeredaround teenagers? If so, you’re going to want to provide a different type of entertainment than if it was a dinner for some of your corporate executives. That’s why another thing that you need to think about is the kind of audience that you will be providing entertainment for.

Consider the budget. Once you are clear on the occasion and audience that you are planning for, it’s then time to do a bit of money crunching. After all, you don’t want to book your entertainment but not have enough money to pay them once they are done (and remember, most entertainers will require in their contract that they be paid the same day of their performance). If there are two areas where you don’t need to “cut corners”, it would be the food and entertainment. Therefore, as you’re getting your budget together, make sure that entertainment is at the top three of your list of priorities.

Consider the set up. Depending on the kind of entertainment that you plan to use, there could be a significant amount of setting up that is required. For instance, if you hire a full band to do some covers for you, not only do they need to bring in their instruments but microphones, amplifiers and more. You’ll need to provide the space, time and accommodations in order to meet these needs, so this is something else that you should factor into the planning process.

Consider the timing. If you were to speak with someone at the Resource Entertainment Group about something you should keep in mind when it comes to finding the right kind of entertainment in the midst of your corporate event planning , something that they would probably tell you is that in order to get the best entertainment, you don’t need to wait until the last minute to hire someone. In fact, once you get a date for your event locked in, the very next thing that you need to do is start looking for entertainment. That way, you can avoid having to settle for less than what you really wanted due the fact that your first choices were booked. Happy (event) party planning!