Image via freedigitalphotos.net (Stuart Miles)
Communicating with employees is usually a challenge. With modern tools and messaging apps available at your disposal today, this does not have to be a big problem anymore. Let’s take time tracking apps for instance.
They are helpful not just for tracking time, but in disseminating information as well. You can now tell others what they need to do without necessarily talking to them individually or sending personal emails. The app can be used for giving them their tasks, how much time is allotted to them, and what kind of output is expected after a certain period of time.
It is also important that you are clear about the whole idea of using time tracking software. You are doing this because you want to help your employees improve. It is not a way of making them feel scared that they are being watched all the time. The use of the software should change them and make them do better at their job. It is not a tool to tell them that they are bad employees and they have to change right away or else they will be fired. The tool is there to create an atmosphere that is motivating instead of having people resent the idea of using it.
Explain to your employees
Before using the software, it must be clear what the software is for. You need to let employees know why you are using it and how it can benefit them in the long run. If they have to be trained in using the software, you should take care of this.
Another benefit is that you don’t have to explain to your employees what they need to do all the time. They can work independently. Their time will be even more flexible now. Again, it is not necessarily just how fast they can finish certain tasks, but how they manage their time leading towards their goal.
For sure, there will be employees who will hate you for bringing up this idea. Some of them might have extreme reactions and resign. You need to make it clear to them that you are open to suggestions and you are not forcing them to do something that they are not comfortable with.
You should also be more encouraging instead of threatening. Let them see the bigger picture. Eventually, they will get it. They will understand that it is for their own benefit. Check out alpaka-punch.com for more ideas on how to use time tracking software and what other benefits you can get from using it. You will surely change your company with the integration of this software.