How to Run a Business from Your Phone


It is amazing to think that the little black square sitting in your pocket right now has the potential to run a successful, profitable business. For most managers and CEOs, the smartphone is the single most important technological tool in their possession. The phone is used for making sales calls, sending emails, using communication apps, and running most major managerial apps that help your business operate. If it runs on a computer, you can usually run the same software on a smartphone.

If you own a small business, you may be wondering how to better utilize your phone for business – whether you need to be more mobile, more flexible, or if you simply dislike using a full-sized computer. Here are four tips to successfully run a business from your smartphone.

Which Phone to Use?

First and foremost, you need the right tools for the job. If you have an old phone with an older operating system, you may not be able to take advantage of some of the most recent apps and technologies available. Consider upgrading or purchasing a separate work phone with the most recent technology. As of August 2018, the most recent IOS (iPhone system) is 13.6, and the most recent Android system is 11, but be sure to check online for updated systems currently available. Make sure that you upgrade your phone regularly. After all, if you’re using it for your business, it’s worth it to have the best possible hardware for your needs.

Email Options

If you currently own a business, you likely already have an email application installed on your phone. However, if you want to properly manage your email from a smartphone, you can try out a couple of applications and methods that make the process even easier.

First, ditch your pre-installed mail app for the application offered by your email provider. The latter will be better designed and more suited to your business needs and improve your email efficiency. For example, if you use Gmail, get the Gmail app rather than relying on a different mail software to retrieve and send messages. 

Next, consider an email manager. These services, such as Spark, can group and organize your emails by their content. Other email managers such as can make unsubscribing from newsletters easier. Other managers are available for purchase which can streamline and simplify the email processes required to improve your business communications.

If you have an iPhone, the email managers Edison, Outlook, and Boxer all allow you to see emails from multiple accounts. You can also organize emails by content, see meetings by calendar, unsubscribe from newsletters, or even prioritize or delay your responses to colleagues. 

Communication Essentials

Communication is a huge benefit of smartphones. However, you don’t have to limit your phone usage to email and messaging. If you haven’t already, consider implementing a collaboration software within your company and installing that same application on your smartphone. Collaboration apps are software products that help teams share documents, chat, and get work done from various locations. They are available on most app stores right from your phone. 

In addition, you can also do the most basic of business processes from your phone. For example, there is a free fax app for IPhone which allows you to turn your iPhone into a fax machine, without the huge costs and hassle of acquiring fax equipment, ink, or even a landline. You can receive, send, and create fax documents which are compatible with other fax machines, all from your phone.

Finally, if you have any other applications used within your company, do a simple search on your App Store for the application in question. Accounting apps on a cloud platform, document sharing applications, and even customer relationship management software can usually be downloaded and used straight from your phone.

With these applications, you can expect an easier time of managing your business from your phone. Remember that communication, email and other business applications can be just as efficient as the software used on your computer.