Top 8 Printers for Office Use with Cheapest Ink Cartridges


Most people today understand the simple fact that it’s not just the upfront purchase price of a printer that one should be looking at when buying a reliable yet cost-efficient printer for daily use in offices. The cost of printer cartridges you buy over a year can easily surpass the price of your printer. So, it is important to consider buying printers with the cheapest ink cartridges.

  1. Epson Expression ET-2750 EcoTank

An all-in-one inkjet with print, copy, and scan functions, Epson Expression ET-2750 features a 1.44” LCD display (non-touch). The printer offers automatic duplex printing and borderless photo printing. There is no automatic document feeder.

ET-2750’s 4-ink bottle set includes enough ink to print up to 5,000 color pages. A large initial supply of ink and low-cost replacement bottles make this inkjet an ideal choice for offices that print a few hundred pages on a monthly basis. You can purchase inkjet cartridges for this Epson inkjet to save more on ink costs.     

The printer features a built-in memory card slot and offers Wi-Fi, Wi-Fi Direct, and USB connectivity options.

  1. Canon PIXMA MX922

An all-in-one inkjet with print, scan, copy, and fax functions, PIXMA MX922 offers business-class features such as automatic duplex printing and a 35-sheet automatic document feeder. You can print, scan, copy, and fax multiple documents without having to turn them over manually. With 5” touchscreen display, you can easily add creative filters to graphics or photos before printing them.  

The inkjet uses a 6-color individual ink system with a Photo Blue ink; it offers stunning print quality. The device is compatible with individual/combo CLI 251 & PGI 250 XL or PGI 255 XXL inks. With high-yield cartridges, it is possible to save on ink cartridges even as you print at a higher resolution. For even bigger savings, you can opt for compatible XL/XXL printer inkjet cartridges for PIXMA MX922.

  1. Brother MFC-J985DW

An ideal inkjet for busy offices, Brother MFC-J985DW offers a pack of business-class features such as automatic duplex printing, 20-sheet automatic document feeder, 100–sheet paper tray, and 2.7” touchscreen display.

This compact inkjet allows you to print more at a reduced cost with INKvestment cartridges; the inkjet’s 2400-page black cartridge can print at around $0.01 per page and 1200-page color cartridges can print at around $0.05 per page.

With wireless, mobile, and USB connectivity options, you can print from and scan to almost anywhere including smartphones, tablets, desktop computers, and USB thumb drives.

MFC-J985DW is suitable for most of the daily printing needs but not so great an option for professional photographers or graphic designers who need devices capable of delivering premium quality prints.

  1. HP OfficeJet Pro 8210

A color inkjet with useful features such as automatic duplex printing and borderless photo printing, OfficeJet Pro 8210 is a capable machine with a relatively low upfront price and a competitive running cost.

This inkjet uses HP 952 cartridges. With original brand HP 952XL high-yield inks, color prints cost about $0.08 per page and B&W prints cost about $0.02 per page. You can go for compatible replacement ink cartridges for OfficeJet Pro 8210 to save more on ink.

The inkjet features a 2” monochrome display with standard navigation buttons. Connectivity options consist of Wi-Fi, Ethernet, USB, and Wireless Direct.

From legal, letter, and executive to an envelope, Index card, and photo media, this inkjet supports a wide range of paper sizes but features a single 250-sheet input tray. Therefore, to load and print different items, you’d have to first empty and reconfigure the paper tray.

  1. HP OfficeJet Pro 6968

An all-in-one inkjet with print, scan, copy, and fax functions, OfficeJet Pro 6968 offers business-class features such as automatic document feeder, 2.65” color touchscreen, 2-sided printing, 225-sheet paper tray, and borderless printing.

The device offers wireless, Ethernet, and mobile connectivity options.

This HP inkjet is eligible for HP Instant Ink program. Therefore, you can opt for monthly plans that include ink cartridge shipping and recycling. With HP Instant Ink program, you can print up to 700 pages at around $20 per month. The manufacturer also provides optional high-yield cartridges (individual color tanks). Also, buy taking care of your inkjet cartridges you can make these devices long lasting. 

  1. Brother MFC-J5845DW

This all-in-one inkjet with print, copy, scan, and fax functions is known for its reliable performance and high-yield INKvestment Tank cartridges along with an internal ink storage tank which delivers more pages.

INKvestment Tank Ultra High Yield cartridges (provided in-box) can last up to a year for an office that prints around 10 pages daily. With Brother MFC-J5845DW, you can print documents at approximately $0.01 per page in black and $0.05 per page in color.

Business-class features include duplex printing, 50-sheet automatic document feeder for multi-page copy/scan/fax, 250-sheet paper tray, and 3.7” color touchscreen display for easy on-screen navigation.

Standard interfaces include Wi-Fi, Ethernet, and USB.

  1. Canon PIXMA TR8520

A compact, all-in-one inkjet with print, copy, scan, and fax functions, PIXMA TR8520 produces great-looking documents, photos, and graphics.

A budget printer with intuitive features such as 4.3″ LCD Touchscreen, 20-sheet automatic document feeder, and memory card slot, PIXMA TR8520  makes printing, copying, scanning, and faxing quick and easy.

This printer uses a 5-color individual ink system. Its high-yield PGI-280 Pigment Black cartridge can print up to 600 pages at around $0.06 page; high-yield CLI-281 XXL (color) cartridges can print up to 800 pages at around $0.20 per page. You can buy non-OEM XXL printer inkjet cartridges to save more on ink.

  1. Brother MFC-J480DW

A color inkjet with print, copy, scan, and fax functions, Brother MFC-J480DW offers duplex printing and includes an automatic document feeder. The inkjet has a 1.8″ color display surrounded by navigation buttons. Connectivity options consist of wireless and USB.

The printer lets you save on ink costs with four high-yield individuals (separate ink compartments) cartridges that can produce up to 550 black and color print yields.

Final Words

Depending upon your unique requirements, make an informed purchase decision based on the printer price, expected monthly load, ink efficiency (cost-per-page), cartridge sizes (whether high-yield or XL/XXL cartridges can be used) and availability of compatible ink cartridges in the market.