10 Things to Consider When Picking The Best Test Case Management Tool for Software Development


Searching and picking a test case management tool may be a bit challenging, especially if this is the first time. You may not discern where to start or what to find in the tool. To help you find the best management tool, here is a list of the best features that will guide you in the right direction.

  • Simple test execution
  • Import and export capability
  • Customized test runs
  • Integration with Project Management and Tracking Software
  • Secure customization
  • Fast and accurate Reporting
  • Fast search capability
  • Prompt maintenance
  • Availability of demo videos
  • Simplicity of Process

1.    Import and Export Capability

If you are starting to implement a test management tool, it would be best to check its capacity to import and export data. If you have previously spent the past year documenting test cases in spreadsheets, necessary documents, or other outdated test case management tools, then the new tool is a must to save you more time and effort. Its ability  to migrate your old files into a new format is essential. You don’t want your work to be delayed simply because your new test management tool does not allow you to export and share.

2.    Customized Test Runs

When performing software testing, it is recommended to have a test run of test cases designed to test various software and its specific features. It can also pertain to software that is set for release, which usually involves regression testing.

Test runs are typically different from time to time. If there are various modifications to a current feature or if a new one was applied, the test run will include results for those features. Plus, there can also be other legacy test cases to ensure no software functionality breaks. The new tool should be able to quickly search and select significant test cases to create the test run. Remember that customization increases efficiency. Therefore, a customizable setting is a preferred feature for test case tools.

3.    Integration with Project Management and Tracking Software

Software creators and development teams monitor market releases, development processes, and of course bugs and errors via tracking software. Integration with issue tracking tools such as JIRA, Trello, or similar software will be helpful as you move forward to the testing process. Occasionally in the testing process, there will be test cases failing. This information must be sent off and be logged. This allows your team to communicate and identify the defect quickly, which will let the team to enter the error without stopping the test set being executed.

4.    Simple Test Execution

The process can be quite repetitive. So, the test case management tool you must choose must help you make the process more productive. When a test has been done numerous times, it is unlikely that the tester will need to read each step and expected results all over again. Most of the time, they just read the title, do the test, and move one as each step is being passed along the way. The test management tool that you will pick must allow you to make test execution quickly whenever you want to.

5.    Secure Customization

When selecting your test management tool, keep in mind that your tool must allow you to be flexible enough to move efficiently through a test set. Also, the tool must let you see and analyze all details of the test case if needed. The test description, test process, and presumed results layouts should be customizable to adapt to the tester’s requirements.

Moreover, you should have the option to put more custom fields to allow you to store extra data in a secure manner. Other factors for the customization must let the tester to choose which areas are shown and what results are available. This feature in a test case tool platform is essential to align the testing team’s current usage of verbiage.

6.    Fast and Accurate Reporting

Submitting reports for test results is a requirement for any QA organization. There is a significant difference between testing and development.In the testing phase, the testers do not have an output to show yet. The main output of the QA work is the decision if the product qualifies with the company’s quality standards.

Test reports should be clear and easy to understand so that there will be no need for an intricate process to create a report after a test run. You need relevant information, such as the defects identified, a successful or failed status outcome, and a list of tests executed. The ability to pinpoint trends, such as the most commonly failed tests and quickly being able to see a tester’s workload, can be useful for planning future work and identifying repeating issues that may need additional analysis.

7.    Fast Search Capability

Testing teams and developers, who have been writing test cases, knows how fast the various scenarios can pile up. It is why a test case management tool where you can easily find information in the test cases repository is a necessary must-have factor to make sure that the testing process is a success. When developing a new feature, the code that has been modified may influence variable areas. The tester will not want or need to test all cases in all regions as it will take more effort and time to do. Plus, going through a test without the need to search through hundreds of lines of text to find the relevant cases to add will be time saving.

8.    Prompt Maintenance

One of the most left-out factors in searching for the best test case management test is its maintenance capability. The speed of the software’s creation, development, and testing requires prompt maintenance of test cases.

Test cases need to be modified now and then because the tester needs to consider that requirements continuously change, even every day. How your chosen tool will allow prompt maintenance will determine how long and how much effort you need for the testing process. Plus, when workflow changes, it may affect various features of the software. If maintenance is not a part of your tool, you may have difficulty to update your test cases. A testing tool with a fast search capability will help you to search for the test case variable that needs maintenance and monitoring.

9.Availability of Demo Videos or Tutorials

Let’s assume that you are looking for the best test case management tool for your company, which is why you are reading through this article. We want to ask: How much time can you allot to check the tools features one by one to know if they fit your requirement? If you are an expert, you know that you don’t have the luxury of time to do such a task. As crucial as it is, it will be a waste of time and effort to spend hours just trying out the feature then at the end, you need to switch to another one when you find out that it won’t work out with your needs.

It is where the importance of a demo video or tutorials comes in. A testing tool that can assure its users of a smooth onboarding process with demos or tutorials is much preferred. It will allow the testing team to have a better grasp of how the tool works, what its capabilities are, and how each feature works. Moreover, the availability of demo videos or tutorials is a great help whenever there is a problem during the software testing itself.

10.Simplicity of Process

Would there be a user who wants to use a complicated test case management tool or software? Everyone will always be in search of a powerful yet straightforward testing tool that can effectively accomplish tasks yet is easy to understand and handle. Pick a testing tool that has customizable features placed on a straightforward, simple interface. Understandably, it will take time before the whole team can get used to the tool, but it should not take too much effort and time in just figuring out which button you should click to execute your tests.

While simplicity is a given requirement, software developers and testers cannot deny that software creation, development, and testing may require complex tasks. This likely scenario is the exact reason why it is a must for you to choose a simple yet flexible test case management tool. Look for a solution with easy to understand actions,with the ability to customize based on your needs that also have the ability for importing test cases, documenting defects, and generating reports.

Bottom line:

Choosing the best test case management tool should be a priority for testing teams.

Testing for software development is a necessary process that will determine the product’s success or failure prior to its release. It can help verify various scenarios and if needed, fix errors and bugs. These reasons are why you need the best test case management tool that will work side-by-side with your testing team, without adding stress and complication to the workload. Be sure to check the list above to help you analyze if your target tool will fit your requirements. After all, a successful testing process is a step closer to the release of your product in the market. Wouldn’t that be exciting?