Whether you’re the type of business who is a big corporation with a large boardroom, or that of a small business with an open plan office space, a certain span of time in the office is spent in meetings with co-workers.
That being said, just like life, our corporate environment can be on a constant move of change to keep up with the world in which we live. So with that, how do you adapt?
Well, here are my six ways on how your business can promote a better meeting with your colleagues/ employees and how to make it better for everyone.
- Get to know the coffee order around the office:
Many of us think of our close friends when we think of the people who know how one takes their coffee.
However, when building relationships in the office, these days, it’s less about the chat around a glass of water and more that of some of the best coffee machines.
Not only does knowing how their colleagues take their coffee make a person hopefully more likeable around the workplace, but it also promotes some other good qualities.
It shows who is willing to pay attention to details. It can also show who is an active listener.
This can also promote a better business meeting by giving a morale boost to colleagues and creating more alertness.
- Get out in a new space:
Ideas can sometimes get stagnant when you’re constantly looking at the same four walls every single week.
Sometimes, it is best to gain a new perspective as a way to get the mind moving again, and provided the weather is nice, how about some fresh air?
Perhaps have your meeting in a park close to the building. This can help with brainstorming sessions, as depending on your industry, such as waste management, this may even help get the cogs moving on a way to improve the running of the business.
- Consider who attends carefully:
Who has ever sat through a business meeting and thought, “Do I really need to be a part of this?” or “Am I a person who is involved in making this decision?”
For a majority of meetings, I have no doubt some of you have thought “this could have been explained in an email.”
Therefore, think carefully about what the meeting involves. Business professor Simone Maxwell at Purdue University Global says “…if it’s a problem solving or decision-making meeting, aim for no more than 8 participants”
This should help you decide how many to have in attendance.
- Get on the tech train:
While it may seem like an odd concept, most of us don’t like to be in the same space for hours.
It is also noteworthy that every business that survives a long time sees change. It is about learning how to adapt, not only in the way of a business module but as a way of staying current.
Technology advancement has been part of business culture for decades, and especially now that we face a big change in the way business can be operated.
The video conferencing boom of Zoom and other techniques, such as instant messenger groups, have come alive, especially now in the case of having to work more remotely when necessary.
- Understand your beginning and end:
When conducting your meeting, it is best that you have an agenda, so as to set out the purpose of your gathering, and cover essential and/or important topics first.
Upon the conclusion of your business meeting, make sure you that you recap on important points made and in regard to deadlines, make sure to “set a specific due date.”
This will help your colleagues understand what is to be covered and what will be reviewed.
Therefore, when it comes to promoting your next business meeting remember:
- Who is relevant to what will be discussed.
- You can convey information through different formats.
- Know the purpose of your meeting and recap it.
- Think of a time to hold it in a new space.
- It can always be improved with a mug of coffee.