As an entrepreneur, there is the responsibility of ensuring there is reliable phone access to everyone at the office. Yes, a lot of work can be done on networked computers, but the offices still require phones for daily communications. Older and proprietary phones are not only expensive but also difficult to reconfigure. But all is not lost.
The Voice Over Internet Protocol (VoIP) allows users to communicate through broadband internet rather than an analog or conventional phone system. The good thing about business VoIP solutions is their applicability on all firms. But why does the VoIP calling system seem so potent?
Other than reducing the calling costs, VoIP turns speech into digital data packets. With this, it becomes easier to store, search, copy, manipulate, and combine with any other data. One can easily share the message with almost any device or gadget that connects to the internet.
Here are the main benefits of VoIP solutions to small businesses.
- VoIP Solutions are Easier to Install, Configure and Maintain
Internet Protocol phones are simple and easier to install. One does not need to hire someone to run the phone wiring system in their facility. All one needs to do is set up the phone system and be ready to go.
What’s even better, using hoisted VoIP allows for an easy and inexpensive way to add new users. It also has a convenient web portal, which makes it easier to add, move, or change the system configurations.
2.VoIP Scales Up or Down With Ease
Every small enterprise needs to prepare adequately for growth. However, estimating the number of phones that one’s firm will need by the following year isn’t easy.
Furthermore, if the company is engaging a traditional phone system; they have to make the estimates carefully. Nobody needs to spend their money on idle phone lines.
With VoIP, this becomes a thing of the past. One can easily add a new phone line every time they acquire new employees.
Once an employee leaves the firm, they can either reassign or remove the line. Therefore, one can always have the exact number of phone lines that match the company’s needs.
- Opting for Hoisted VoIP Saves Money
Every business wants to save on cost. Saving money is the primary feature of hosted VoIP phone systems.
The traditional phone systems were very expensive- the setup process was tiring and intrusive. Making changes or reconfiguring requires time, and the repair and maintenance exercises are equally expensive.
However, VoIP systems save on installation costs. The calling costs, whether local or international calls, are less expensive. You can make the shift today and save your enterprise lots of money.
- The VoIP System Easily Integrates With Other Systems
All the VoIP calls are internet-based. Therefore, one can easily integrate them into other business applications. For instance, one can place outbound calls, or bring up customer records with inbound calls.
When traveling, one can access their voicemail accounts through their email. Some hosted VoIP systems will transcribe the voice call to text and route the message back to email.
- The System is Highly Portable
The comfort and convenience of VoIP telephones are that they are accessible across the globe. One can log into their VoIP telephone with any broadband connection. The system will work regardless of where they are.
When changing business locations, a VoIP call system makes it seamless. A traditional phone system has a line,with its own number and is assigned to a home or business.
When relocating, one can waste a lot of time requesting phone companies to transfer their phone number to new locations.
A VoIP phone system doesn’t have any physical limitation. One can enjoy the freedom to move as the enterprise demands without any additional stress.
- Versatility of Features
A VoIP call system allows one to multitask with other tech-savvy devices. This allows for higher productivity.
For instance, assume a call is in queue. As one waits, they can strategize on how to respond to clients whose calls they missed by reading the transcriptions on their email sent from the voicemail.
Even better, they can share or forward the message with ease at the touch of a button.