7 tips to effectively manage small team


In business, teamwork is highly necessary and important in helping manage large projects. The ability to successfully manage a small team within an organization is highly dependent on the team leader’s capacity to understand the various tenets of team leadership. A team leader’s ability to successfully lead the rest of the team members is dependent on a host of personal and professional factors. Here are 7 important tips on how to successfully manage and run a small team in a business.

Incorporate and hire the right persons

 The team formation phase is the single most important stage in ensuring successful and effective team management. When hiring persons to comprise the team, the team leader should focus on evaluating potential candidates’ competencies in terms of professional qualifications and skills. This helps match particular potential candidates to the particular tasks or positions within the team, thereby ensuring that the team is competently composed. The team should also be well balanced along critical lines such as gender, professional qualifications, age, and skillsets among other elements of team dynamics and diversity.

Team training

 After team composition, emphasis should be put on ensuring that the team is well trained on the specific mission, vision, and objectives. Effective team training gives the manager an opportunity to orient every member with information relating to what the team needs to do. The team training process should be equally emphasized upon to ensure effectiveness and efficiency when it comes to equipping the team with professional competencies and skills. Team coaching is a viable and effective way of training team members in specific areas that are highly valuable.

Even after the first team training and orientation, progressive training should be undertaken from time to time as the need arises. The progressive training sessions should be undertaken periodically. The progressive training should be focused on equipping the team members with competencies to ensure that team members are imparted with skills or how to tackle specific tasks and obstacles.

Maintaining good communication

 Communication is the single most important aspect of teamwork as it defines the capacity and ability of all team members to channel crucial information to one another. Maintaining team cohesion as far as communication is concerned ensures that everyone within the team is well versed with crucial details on what needs to be done within the entire team. Good communication practices ensure that each team member is allocated tasks that are then effectively done and relayed back to the necessary team authorities. Good teamwork communication ensures that the team can achieve its goals successfully by undertaking ongoing projects within the required deadlines.

Positive working relationships

 The success of a team is also highly dependent on the cohesiveness and creation of a positive team-working relationship among members of the team. Whereas the team should uphold professional practices in its conduct, all members within the team should be in a good and cordial working relationship with each other. A cordial working relationship ensures professionalism where each member of the team positively regards the other members as equal players to the success of the team at large.

Team appreciation

 As a team, emphasis should also be put on ensuring that team member who performs exemplarily well are acknowledged and rewarded accordingly. Acknowledging and appreciating good teamwork helps in motivating the rest of the team members to continue performing their duties diligently. The appreciation also serves as an incentive that encourages creativity and hard work while motivating everyone to improve on their productivity. Team appreciation, in this regard, should be done at an individual team members’ level as well as at the entire team level.

A balanced delegation of responsibilities

 Delegation of responsibilities accounts part of the effective management of a small team. As a team leader, one should understand each team member’s levels of competency in terms of what he or she can do. This ensures that the team manager can competently delegate certain responsibilities to each team member according to their capacities and abilities. A balanced delegation of tasks, in such a case, ensures that the team members can competently deliver on large projects without lapsing of deadlines or compromising on quality.

In some instances, however, a team may face technical obstacles that are beyond its ability to manage effectively. In such cases, it is important to delegate difficult-to-manage tasks to professional consultants who are external to the team or even to the entire organization to ensure professional input is made. For instance, a team working towards creating an organizational strategic blueprint that focuses on outlining the company’s future may face obstacles relating to the area of accounting. In such a case, working with professional accounting experts and consultants such as TW Accounting Gold Coast becomes a viable option in effectively handling any accounting tasks. Such external consultations ensure that the team focuses on manageable tasks while awaiting input from the professional consultants.

Conflict management

 The process of bringing together different persons with different personalities to work together under a common team is, without a doubt, challenging. Conflicts may, therefore, arise from time to time. Effective management of such conflict is highly necessary to ensure that the team’s efforts are not undermined by the creation of adverse working environments.

Team conflict management should be undertaken at an arbitration level without the need for escalating conflicts within the team to the rest of the organization. To maintain a suitable and friendly working environment that is free of any tension, as a team manager, one should organize for frequent team building activities that help bond team members together.

Team management is a delicate art that requires competent knowledge on how to successfully manage different talents while bringing them together. As a successful team manager, one should understand the team dynamics right from start to finish. In this regard, a well-composed team would be easy to manage by the delegation of responsibilities in accordance with the team members’ competencies. A well-managed team should be able to achieve its obligations, responsibilities, and goals within a specified duration of time. The success of such a team is highly dependent on how professional, knowledgeable, and effective a team manager is.