7 Ways to Safeguard Confidential Business Data

data loss

A data breach can be detrimental for any company, no matter the size. Many small business owners think they are not the biggest fish to fry. However, that’s what makes them easy targets, as they’re usually not prepared to deal with cyber-attacks. What about you? Is your sensitive business data safe from prying eyes, or is there room for a few more cybersecurity measures? Clients have the right to know how their data is managed. So, businesses need to follow the latest cybersecurity tips, especially now when new threats emerge regularly. Let’s find out the best options for protecting users’ data.

Physical Documents Going Digital

Not exactly a cybersecurity measure, but securing your physical files and documents is obviously very important for your business. Someone may gain access to your headquarters and steal confidential files. Many companies, especially those that have been around longer, might decide to transfer their records to the digital space. Besides making sure that no files are lost, companies need to use industry-standard protection. Ensure that access control is nearly impossible to bypass so that unauthorized parties would not have a chance of accessing them. 

Store and Encrypt Data in the Cloud

Storing sensitive data in the cloud means protecting it at all times. Even if you lose a device or experience problems with hard disks, your data will be safe and secure. While using cloud storage to improve scaling, flexibility, and access is beneficial, it also poses certain issues. Be sure to choose a reliable cloud service that will apply all necessary security measures. Without the additional layers of protection, your data could be accessed by hackers or other unauthorized parties. 

The most critical layer is encryption. Encrypting your data before uploading it to the cloud will ensure no one without the decryption key could use it. If someone would get their hands on it, they would only get an unreadable ciphertext.

Create a Strict BYOD Policy

If your employees use their own devices at work, you should have a strict bring your own device policy. You need to set regulations on how employees need to protect their devices. Do not forget to mention some security tools as a requirement. With modern programs installed, employees can feel more confident in performing their daily tasks. 

Be Smart About Passwords

Passwords are a fundamental component for safeguarding business data, but many people still underestimate its importance. Don’t use passwords that anyone could easily guess, such as “123456” or personal information. Come up with a really strong password: it should be a combination of upper and lowercase letters, numbers, and symbols. If you have trouble remembering your passwords, you can use a password manager. It will randomly generate strong passwords for all your accounts.

Educate Employees on the Latest Cybersecurity Practices

Data breaches often happen because employees are not prepared for the cyber-attacks coming their way. It does not have to be a brutal blow: a breach can begin with a simple email. Phishing scams are widespread, and anyone can receive a slightly custom letter. If employees do not have the skills to determine emails as fake, they are bound to open links or download offered files. 

In addition to providing your employees with the latest tools, businesses should keep their staff updated with the latest cybersecurity threats and practices. Provide regular training to make sure everyone knows how to keep all your sensitive data perfectly safe and secure. Remember, a chain is only as strong as its weakest link.

Be Extra Careful While Traveling

It is extremely important to protect your belongings when traveling. However, do you know that your digital presence is also at risk during your time abroad? When visiting foreign places, you might be tempted to connect to free Wi-Fi spots. Sadly, free Wi-Fi comes with strings attached. The entity providing the free internet might be reliable, but the people connecting through the free option are not. Hackers do not need a lot of resources to spy on people after they connect to public Wi-Fi. So, it is best to avoid such temptations. However, when you need to connect to such hotspots, you should use a VPN (Virtual Private Network). 

Get a VPN

With a reliable VPN protection, you won’t need to worry about potential data breaches. These tools protect all compatible devices and data, no matter where you are. Even when connected to public Wi-Fi, no one would be able to see you online, let alone target you. That’s because a VPN will encrypt your connection to the internet. So, you will be virtually anonymous, as if you were actually offline.

A VPN will mask your real IP address by assigning you an IP of one of its servers. That can also be incredibly useful when encountering geo-restrictions while traveling. You’d be able to access your data and do business anywhere you are.

These security practices are essential for securing your business data, so be sure to use them. The sooner you do, the sooner you can stop worrying about potential data loss and start building a strong brand.