When you first launched your start-up, it was probably hard to imagine where the business would be a year, two years, even three years from now, but yet here you are getting ready to host the company’s first major event. Events held outside the office whether for employees as part of a training seminar, recognition or an awards ceremony, or even for your customers always deserve that attention to detail. You want the event to go off without a hitch, with as little stress as possible.
With that in mind, we’ve gone ahead and put together some tips for those putting together their first company event.
Spend Adequate Time on the Guest List
One of the first tips to offer is that it is well worth it to spend adequate time on the guest list. You want to be sure everyone that should be included is on there, and not leave anyone out. Invitations should also go out with plenty of advance notice so that you’ll get the best turnout possible.
Choose the Location Accordingly
Where you hold the event will also speak volumes about what kind of event it is. The space will set the tone for the gathering, whether you’re looking for something informal and more on the casual side or a formal space ideal for a sit-down dinner.
When choosing the location you’ll also want to think about convenience for attendees to get there, on-site parking, if it is large enough for your guest list, what services are offered in their event package if there is even an event package to begin with and pricing.
At the same time, you want to be sure the venue itself is reliable so that you’re not dealing with it suddenly closing down and leaving you in the lurch. Spend some time checking up on its reputation, which can usually be done with a Google search.
Set a Budget in Advance
Before you get too deep into the planning stages, you’ll also want to be sure you have set a realistic budget that you can adhere to. Without a budget, you probably won’t keep track of all the expenses, which can add up fast. Suddenly, you’ll be footing a bill you weren’t prepared for.
Use the Services of an Expert
Of course, at the end of the day, one of the best and most stress-free ways to plan an event is to hire professional corporate event planners. Experienced event planners will understand all the steps necessary to plan the event, they will be able to arrange all the vendors, organize seating, food and drink, the decor, and even help you pick the perfect venue. Companies such as Event Lab act as an all-in-one stop for tradeshows, receptions, fundraisers, awards ceremonies, and networking events.
A Spectacular Event
Each of these tips is designed to help you organize your first major event with as few issues as possible, which means you can focus on having a great time at the event instead.