How Businesses Can Maintain Total Control Over Their Workforce With Vehicle Tracking Systems

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Business industries allocate massive budgets on their R&D departments to discover and incorporate new technologies into their infrastructure that can improve their productivity and reduce operating costs. Among the countless innovations that have been developed over the years, GPS-based vehicle tracking systems are one of the most influential and effective technologies that have emerged. GPS technology is changing the way businesses operate on a fundamental level. Entire business models are transformed to work in tandem with these revolutionary systems due to their tremendous value and powerful tools they bring to the table. Keeping employees in check and increasing their productivity has always been one of the biggest challenges for business owners and managers but with the help of vehicle tracking systems, all these issues are a thing of the past now. 

Only a few decades ago, executives had almost no way to obtain information about their personnel once they step outside the office or warehouse. However, the intelligent vehicle tracking systems of today have introduced much-needed surveillance and management tools that grant valuable insight into the operational efficiency of every employee during work hours. These systems rely on GPS technology to collect and transmit GPS and telematics data that is essential in making informed decisions about business operations. Vehicle tracking systems provide companies with the necessary tools to maintain control over their mobile assets and employees. Let’s take a look at some of these important features and how they help businesses with their daily struggles. 

Time Tracking

Keeping accurate logs of employee work hours is nearly impossible when you have drivers, sales personnel, vehicles and mobile assets spread out all over the city. Even SMEs have multiple vehicles and drivers heading to service requests or appointments at the same time, which can pose a problem if you are billing your customers and paying your employees based on an hourly rate. Vehicle tracking systems eliminate false overtime claims and resolve billing issues by providing flawless time logs. There are several ways to keep track of work hours with vehicle tracking systems;

– Managers can create geofence zones around the location of job sites, recording precise arrival and departure times of their teams.

– Vehicle tracking devices broadcast their location at regular intervals and transmit GPS and telematics data to cloud-based tracking servers that can be accessed on-demand. Executives can view and generate historical reports that can be used to identify the time spent on each assignment. 

Employee Liability

Whether they are a commercial truck driver or a member of a sales team, employees represent their company when they are out in the field or dealing with a customer. From speeding tickets to public accidents, there are a lot of things that can go wrong in a field operation that can lead to severe financial and legal issues. GPS tracking devices onboard vehicles can detect risky driving habits, collisions and security-related issues such as theft attempts with the help of sensitive sensors and sophisticated tracking software. Event alerts, travel history data and driver reports can be further examined to determine the responsible parties in the incident. Every single employee can be held accountable for their actions, thanks to the comprehensive data provided by the vehicle tracking systems.

Geolocation 

Real-time location tracking is an invaluable tool; the ability to keep tabs on your employees’ whereabouts and monitor their movements with pinpoint accuracy is one of the main reasons why GPS changed the way businesses operate. Regardless of the size of a workforce, executives can keep track of every single employee, view their previous activity and coordinate their movements to increase operational efficiency. As an example, dispatchers can locate the closest vehicle to a customer in need on the digital map and steer the drivers around busy roads to help them reach their destination faster. In case of emergencies, knowing the location of an incident allows the responsible parties to send medical aid and road assistance immediately instead of trying to figure out where the event happened. A timely response can prevent a small injury or a minor accident to turn into a life and death situation. 

Workplace Efficiency

Employee performance is one of the hardest things to supervise for managers. Without accurate and actionable data, managers can’t make necessary changes on-the-go or plan for additional job orders during working hours. However, with powerful tools available on-demand such as real-time tracking, geofence zones and event notifications, managers can perform several actions that can increase the efficiency of their employees significantly: 

– Check for issues that affect productivity such as idling and improper use of company assets

– Generate employee performance reports based on the amount of time spent on each trip and work order

– Schedule additional work orders by eliminating unnecessary downtime 

– Improve communication between branches to prevent issues caused by lack of information. 

Conclusion

Employee management is a difficult job which requires executives to be on their toes at all times as the business operations are volatile and rapidly evolving. There is a reason why vehicle tracking systems are becoming more prevalent throughout the business industries. With the countless benefits and effective policies that can help a business manager keep their workforce under control and hold them accountable for their actions, you can’t ask for a better management system. Not only will employees comply with the working hours and complete the tasks assigned them in-time, but business owners will see a steady increase in the overall productivity. Integrating these cutting-edge systems into your business processes can arise concerns among employees about their privacy, but vehicle tracking technology is beneficial for all parties involved with effective safety measures, transparent data flow and compliance with the government regulations.