Undeniably, pulling together a collaborative team could be a challenging task. A productive workforce is every organization’s topmost priority. However, the difficulty in assembling one often leads businesses to settle for any crew that gets the job done. Various surveys show that it has become even difficult to enhance the overall performance of the employees in the present times. It is not hard to guess that lower productivity results in stunted organizational growth in revenue, work quality, employee engagement, etc.
Nevertheless, the good news is that technological advancement has given way to multiple methods that businesses can use to revamp their productivity. Let’s understand how technology in the shape of plugins, AI, and software applications impacts the organization’s productivity.
1 – Utilizing Chatting Platforms
Miscommunication can cost you a lot in terms of time, finances, and reputation. According to stats, a small business organization having a hundred employees loses almost $0.5 million per year due to a lack of communication between the departments. Group messaging applications can be a solution for that. Group chat technologies can enhance communication efficiency on every organizational level, leading to better productivity.
Several messaging software such as Fleep and Slack are versatile because anyone can access them from portable devices like mobiles, tablets, and Computers. They are a perfect way to keep employees in the loop no matter where they are.
It would be wise to have employees who understand the technology and are quick to adapt to change. So, there is no better option than hiring a candidate with Online Masters in Data Science as they possess the vital skills. With their expertise in the niche area, they can quickly resolve queries and handle complex data efficiently.
2 – Create Solid Emphasis on Collaboration
Have you ever wondered how we can brainstorm more brilliant ideas when at home? It might have to do with the serenity and the less-pressurizing in-house environment. Suppose your employees are unable to bring forth more creative ideas to improve business productivity. In that case, you should look into the working environment within the company. Technology can help pull the creative minds together by allowing more innovative venues for employees to discuss and develop new ideas.
Furthermore, technological systems can facilitate the employees in multiple ways, leading them to collaborate and produce effective strategies to overcome problems. Simple technologies such as a note-taking application can increase collaboration and boost overall productivity. Furthermore, virtual meeting platforms such as Google Meet, Skype, and ZOOM can be used by team members to collaborate and share ideas irrespective of where they are.
3 – Simplify Routine Tasks
Small tasks usually take a few seconds to a few minutes; however, they are more time-consuming than more important assignments when added up. Suppose you think photocopying some papers every day is not time-consuming. In that case, you are delusional, for you are not paying attention to the time spent in completing these mundane tasks. Over the weeks and months, all these minutes add up and eat a massive chunk of the precious productive time. You can overcome this by employing technical solutions to discard the necessity of these rather useless tasks. Many of them can be automated to save time and energy. By incorporating technological solutions, you can help employees utilize this time somewhere else.
File and data sharing should also be made convenient using the latest systems. For instance, if you share files and data that are password-protected, use easy-to-access systems where every employee shares and views quickly. It will also help you grant the controller access to your employees’ documents and data, increasing data security as a result.
4 – Automate Processes and Track Time
Does your workplace still use manuals and time cards to check-in and checkout? If yes, then you are missing a whole set of benefits of using an automated time tracking system. For one, with the outdated registry systems, your employees can cheat and enter the wrong entry and checkout timings. However, a digital time tracker will ensure that the record is accurate, saving your company millions of dollars. Thus, you can keep track of your employees’ productivity and make sure that they are meeting their daily benchmarks. Such advanced technology will also allow you to record the attendance efficiently and automatically, instead of manually.
Conclusion
When it comes to increasing organizational productivity, software tools are just the tip of the iceberg. The great thing about using technology to get your teams to work better is that it does not require an enormous upfront cost. A majority of the strategies mentioned above and collaboration systems are either free of charge or relatively inexpensive. However, such free technologies typically come with some limitations; nonetheless, businesses can try these to see if they work for them. It would give them an idea of which technological tools and procedures to incorporate to enhance workplace productivity.
