Losing valuable or sensitive information, such as emails, spreadsheets or confidential documents, is terrible. Unfortunately, things like this happen all the time. Every business experiences data loss at some point or the other due to hardware or system malfunctions, human errors, software corruption or computer viruses and malware. Does the data loss nightmare keep you awake at night? If yes, you should prepare yourself ahead of time. Preventing the loss of valuable or sensitive information isn’t easy, but it certainly is doable. Let’s see what you can do, besides backing up your data and keeping it safe.
Keep computers in dry and dust-free areas
With time, computers have changed the way in which we do business. Some of the advantages of working with electronics include but aren’t limited to working faster, cost-effectiveness, and impeccable organization. Chances are that your PCs aren’t in the optimal place. But where is one supposed to accommodate computers anyway? You should keep your computers in dry and dust-free areas.
What happens if you leave the machines in a damp, humid area is that they break down. The humidity affects the systems’ performance, as well as its components. Not only will this cost you an expensive repair bill, but also priceless information. You depend on the computers to store everything, so they are your most valuable assets. As for dust, it blocks the fan vents and insulating parts. The result is overheating, which isn’t what you want. Taking into consideration that the electronics are designed with ventilation and heat dispersion in mind, you don’t want them to overheat.
Back up information on a regular basis
According to recent statistics, more than half of companies are victims of cyber-attacks. The most prevalent among enterprises are ransomware threats. Its’ essential to protect your Internet-facing servers so as to prevent infection. Another thing you should do is back up information on a regular basis. No matter how hard you try, you can’t completely avoid data breaches. The reason for this is that malicious programs are getting smarter and smarter. They will find a way to access your systems.
If you’re not in the IT industry, then chances are that you’re using a Windows Server. And why shouldn’t you? It lets you get things done in a simple manner. That’s true, but it doesn’t mean that you shouldn’t perform a Windows Server backup every now and then. When you have a solid data backup strategy in place, you don’t have to worry about data loss. A data backup is simply a copy of your files. Attention needs to be paid to the fact that data storage and data backup aren’t the same thing. When you back something up, you’re placing the information in long-term storage, so it won’t be corrupted, deleted or destroyed. Keep that in mind.
Come up with a disaster recovery plan
The concept of disaster recovery has existed in the IT world for a long time. Since you’re not in the IT industry, it doesn’t come as a surprise that you know nothing about it. Disaster recovery refers to a set of procedures and tools that make it easy to recover technology infrastructure and systems following an unfortunate event. What you need to do right now is to come up with a disaster recovery plan.
This is one of the hardest things that you can do. It’s necessary to take into account all the possible scenarios. What is more, you need a recovery plan for each and every scenario. What would you do if a cyber-attack shuts down your servers? As you can imagine, not every sequence of events is likely to happen. Maybe you will or maybe you won’t experience a cyber-security attack. There is now way of knowing for sure what the future hold. Nonetheless, you’ve got to be prepared for the worst. That means getting anti-ransomware software.
Restrict the use of portable devices
There’s no doubt that portable devices come in handy. The USB, for instance, replaces various connectors at the back of the computer. When a portable device like a USB is used in an unsupervised way, it can result in data loss. Connecting a device via universal service bus poses many risks. The smart thing to do is limit the use of portable devices in the enterprise. Make employees aware of the dangers involved. Explain how letting a coworker connect an USB to their PC could result in virus infection. Anti-malware programs are effective, but only to a certain extent. It’s better to avoid a nightmare than to deal with it.
Invest in a generator
If your company isn’t headquartered in an area that is constantly struck by hurricanes, then you don’t see the point of investing in a generator. In case you didn’t know, you can prevent data loss with a backup generator. A spike in the electrical current can destroy the business equipment. On the other hand, low-level burst of energy can erase valuable information. Now, do you see why it’s a good idea to have a generator? The generator provides your enterprise the power that it needs for weeks at an end. When the power is cut from the main line, the machinery immediately starts.
Use encryption to secure the laptops
Laptops handle all the tasks of traditional computers, the only difference being that they are portable. The problem is that laptops are easy to steal. Should one worry about that? laptop theft has risen in recent years, so the answer is yes. Thieves get their hands on the device and the data on it. If you didn’t use encryption, you can say goodbye to sensitive information.
Encryption means encoding information so that it stays confidential. To access a file, it’s necessary to have a password or key. Ideally, you shouldn’t leave the business laptops unattended. You’ve paid considerable amount of money for the latest technology. Yet, somebody can steal a computer from right under your nose. This is the reason why it pays to have the devices encrypted.