The remote working concept has brought many benefits to the world of work such as flexibility for employees to work from anywhere, a decline in sick leave, and increased productivity. The silver lining to this bizarre period in the world’s history is that the majority of companies are providing work from home options for their employees and even hiring remote teams. In fact, there is a huge growth in remote work and remote teams when compared to the last few years.
So, handling a remote team is well on the way to being the new normal for many companies. Though it has all upsides, with employees working happily at their own homes comfortably, there is no such thing as a smooth ride.
It’s not easy for a person who needs to manage a virtual team. Yes, managing a team that is not in the same room or the same building is definitely daunting. You don’t know what the employees are doing during office hours as you can’t watch their movement. You don’t know the status of their work, as you can’t look over their shoulders. Also, you are ignorant if they are undergoing any pressure in the absence of an office environment which is full of motivation.
Moreover, teamwork which is the strength of any business will be missing due to lack of communication. Thus there are a few yet key challenges when handling a remote team. So, wanna know how you can overcome these challenges while making your managing role more fun and worthy to your company? Look at the below tips that help you manage a remote team more efficiently with just simple efforts.
6 Tips for Managing Remote Teams Successfully
Software & Tools
In order to adapt to the new normal and do not let the remote working concept affect your business, you need to learn how to effectively use technology. You need to understand how remote teams work and what are the key focuses in handling them.
With that said communication and teamwork play vital roles in business, and you need to pay close attention to them to keep your virtual work area productive. Luckily, there are many tools and software in the market that make a remote workspace more effective and efficient .
These tools help you collaborate with your team members, organize and assign tasks to employees and track their progress in real-time. You can use powerful tools such as Trello, Taskade, Asana, and monday.com to set tasks for each day, week or month, assign or share the work and track how long teams are progressing on projects.
No Solutions if there are no discussions. Not everybody in the team can work independently and perform well working from home. Most of your team members need to talk to you and wait for your advice to move to the next task. Keeping this apart, no matter if you have some important information to deliver or not, it is essential that you communicate with them every day. This helps your team members believe that they are also an important part of the team or the company.
So, communicate with them each day either one-on-one or via Slack, group chat or a phone call. This is an opportunity for you to learn about them both personally and professionally so that you can act immediately if you understand that they are under any pressure.
Host Virtual Meetings
Group calls, common work portals, and chats cannot replace the office environment. But you can substitute the workspace with video calls. Arrange video conferencing using Zoom, Team Hangouts, or Skype to have a face-to-face conversation with your team members. This actually motivates them and boosts their energy as most people miss sharing their ideas and much of the personal interaction that they’d normally get in the office environment.
So, host virtual meetings regularly and check if they are okay, have a friendly talk, discuss the work, and wrap up explaining the agenda for the day or for the week.
Tracking the team members’ work and analyzing their performance becomes difficult when you have not set goals. Setting goals for team members for either a day or week or month is as important as you set for your overall business growth. Utilize tools like Taskade, Trello, or Slack to share the work and put deadlines.
Track their Work
Being a manager is not easy, especially when handling a remote team. You need to check and verify if your team is working efficiently, and this is not always during traditional office hours. The work will pile up if any of your team members do not finish the project before the deadline as there will be tasks every time. So, prevent such situations by tracking their progress every day.
Using the tools and tracking their progress every day is good as it ensures that everything is on track. And it doesn’t mean you are spying on them. In the end, trust in each other is critical to make a good team and a good company. Moreover, it doesn’t mean one who works for 9 hours is more productive than someone who works 8 hours a day, or someone who splits their tasks throughout the day. You need to trust and understand the unique people that make up your team and familiarize yourself with their work habits.
Managing a remote team is difficult, it doesn’t mean it has to be difficult all the time. With the entry of remote team management tools, anything from planning, organizing, prioritizing and collaborating has become so much easier.
So, if you can use the tools effectively, you cannot not only expunge the gap between you and your team but also increase the productivity as those tools automate your prior tasks and make the workflow smooth. Similarly, if you can get in touch with your team and build an optimistic rapport, you can be a business that enjoys maximum benefits with their remote teams.