How Your Business Can Benefit from File Synchronization


File synchronization is a technique that involves keeping stored files in various physical locations. Storage and cloud vendors frequently provide software to aid this process. The technology has grown increasingly significant as companies use the cloud as a way of collaborating. Moreover, enterprises use it for backup and mobile file access.

Nevertheless, file syncing frequently poses security concerns to companies whose personnel use consumer-grade applications for accessing business files. If you’re looking to increase collaboration in your enterprise, EnduraData has the solution you need.

File Synchronization Software

File synchronization software provides a platform where numerous users across various locations collaborate, edit, and share files simultaneously. The application works by syncing the changes a user makes on documents across the available versions.

Subsequently, everyone will have the file’s recent version, with updated data even if they’re working remotely in varied locations.

Numerous enterprises use mobile phones to accomplish official work. Browser-based accessibility and cloud-based applications are enhancing this trend, making this software a core prerequisite for companies. It improves collaboration while permitting users to access files from a different location, anytime.

Moreover, it allows file sharing over the cloud securely. The software offers numerous benefits, including:

Benefits of Synchronization Software

●       Improved collaboration

While organizations prefer emails as a means of file sharing, they have restrictions when it comes to real-time sync capacity and attachment size. Conversely, file sync software enables file and folder sharing of whichever size between users outside and within a company. The software gives you the liberty to share files using various modes, such as shareable links or direct attachment.

●       Access updated information

With this software, all users have the file’s most recent version, regardless of the user’s location. Therefore, any changes a stakeholder makes will be instantly visible to other stakeholders. They could even restore the file’s previous version if they disagree with the changes.

This feature is beneficial if more than one person is working on a similar document. It eradicates the need to go through many email attachments to find the most updated copy.

●       Maintain a Backup Copy

File synchronization software enables file backup to the cloud. This way, you can be sure that your files are safe in case something happens to your device. For instance, when you use Dropbox, the software sends your documents automatically to their servers once you upload your documents, giving you backup. You’ll discover that synching software offers a much safer and quicker solution than backing up folders and files using flash drives, which you could lose easily.

●       Privacy

Most syncing programs permit you to grant particular people access to your folders and files. More significantly, you could revoke the same access. This helps you maintain privacy when it comes to sensitive documents. Some programs even permit password protection, thereby enhancing security.

However, it’s important to note that not all solutions provide additional safety elements. Not to mention, you’ll often incur extra monthly charges to access the supplementary security layers.

Features of Syncing Software

Recovery and backup

Synchronizing software creates numerous backups of folders and files in addition to recovering deleted or lost files.

Synchronization scheduling

The feature allows schedule synchronization for a fixed date and time.

Audit trail

Synchronizing software maintains a record of every change that takes place in folders and files, along with the date and time.

If you’re looking to enhance collaboration across teams in your company, EnduraData will undoubtedly guide you in implementing file synchronization.