HR Payroll System Integration and Benefits


Before, much of the work done by human resources departments revolved around administrative tasks. However, over time, technological advancements have pushed the human resources department to assume more corporate responsibilities. One way that HR professionals can do this is to integrate their applications with payroll. The HR payroll system integration has positively impacted the company and its HR department’s current way.

What Is HR Payroll System Integration?

The information about employees collected by the human resources department is quite enough required by the payroll department. Therefore, there is a lot of extra paperwork. The HR payroll system integration is a system that allows HR and payroll to use the same database to access all the same information. There are many benefits to integrating human resources and payroll.

1. Reduces Paperwork

Both human resources and payroll require many of the same documents. One of the most outstanding benefits of utilizing HR payroll system integration software is that it brings down the amount of paper floating around the office by using the automatic payroll function. In addition, when employees add benefits, there is no need to notify the payroll because once the HR administrator adds the benefits, the salary deduction will be added by itself, thus eliminating the additional paperwork originally required for the payroll.

2. Auto-Update

Besides reducing the overall paperwork used within the company, automatic updates are another benefit of HR and payroll software integration. Since HR and payroll share a database containing employee information, when HR enters some content into the system, payroll will be automatically updated. For example, in the case of an employee leaving, the human resource administrator will enter and delete the employee’s information. As a result, the payroll will automatically perform the same operations on the individual’s payroll information and benefits packages. This greatly reduces the workload of employees and the margin of error.

3. Professional Report

Most company management teams require comprehensive reports on company employees and their compensation. This type of report must not only contain the employee’s name and the corresponding salary information. The consolidated report also contains information and benefits data for all employees. Without this, it is difficult to obtain such reports.

The Benefits of Integrating Human Resources and Payroll Databases

The corporate structure of a small business usually includes payroll and human resources departments. Although the two departments are usually separated from each other, some small ventures may think about integrating human resources (HR) and payroll into one department or at least merging the databases used by each department. Deciding to integrate your human resources (HR) and payroll database is not a “right” or “wrong” choice, but it may benefit your small business for a variety of reasons.

1. Time

One benefit of integrating human resources and salary databases is that a single worker can enter data at a specific time instead of multiple entries by different people in two different departments. Saving time allows more employees to focus on other tasks while busy.

2. Consolidation

Another benefit of the integrated database is to integrate information into a cohesive area for payroll and human resources employees to access. Consolidated data may include employee vacation time and sick leave, payroll, employee insurance updates, and other benefit information. 

3. Accuracy

Allowing more employees to handle a data entry and other database management will increase the number of errors introduced into management information. For example, if an employee in the payroll and human resources department accidentally registers the wrong information in the database, it may cause problems in both departments. By unifying the data platform and assigning certain employees to register all data in the database, the number of errors committed by multiple departments can be reduced.

4. Less Paperwork

Comprehensive reports between human resources and payroll can reduce paperwork. For example, individual employee information and benefits data may be redundant on multiple databases. By merging departments, these databases become more simplified, thereby reducing paperwork. This reduces costs and reduces the possibility of small businesses making mistakes due to paperwork because there are less input and filtering.


We trust you currently have a better understanding of the very real benefits that any company that has been properly researched and implemented (combined with salary and human resource information systems).