Things to Consider when Moving your Office to London

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Many entrepreneurs believe the grass on the other side would be greener, and moving their company can be a promising approach to growth. With the new hope, entrepreneurs upgrade their business by moving to another location.

It’s no surprise relocating your company is a challenging task and a smart move to achieve success. Currently, many businesses are planning to relocate their company for various reasons such as expansion and growth, access to the latest market, lease expiration, better facilities and more.

London is the hometown of more than 1 million businesses. The biggest companies such as HSBC, Barclays, Royal Dutch Shell, Aviva and McDonald’s have headquarters in London. Relocating your business to London has several advantages such as low rental costs, great resources, increased exposure, etc. If you’ve already planned to relocate your business to London, you’ve made the right decision. But, before Moving Company in London, you need to have a proper checklist in your hand. 

Fingers crossed! It’s time to take your company to better heights by relocating in the right way. Follow the below-mentioned checklist before moving your office to London.

Planning

Whether you’re facing any problem in your personal or work life, you should have a proper plan. Planning plays an important role in any business. It helps to set goals and break them into small tasks. Consider planning as your dearest friend while moving your office. Make great use of documents, excel sheets and company relocating checklists. It’s important to make a clear note of every task that you need to finish. Involve every team member while preparing a move plan. 

Design a comprehensive document and use it as a road map when you move to the office. Give yourself enough time to set a budget. When you have a detailed plan, you can stay away from last-minute issues. More importantly, with the plan, you will get a clear idea of whether you’ve enough budget for relocating or not. This way, you can figure it out at the initial stages.

Set an optimal time

Moving your company sounds different than moving household stuff. It’s equally important to decide the optimal time while moving. Relocating your company without interrupting everyday operations can be the best time for any company. 

More importantly, you need to check with packers and movers service. Whether they’re available at your fixed date and time, another thing to consider is to avoid moving during busy times. Look at landlord regulations because most office spaces will have specific terms and conditions about when companies need to move in or out. It’s advisable to read the regulations before renting office space. Consider business downtime and then decide whether to move during weekdays or weekends.

An important thing to consider – Setting the right deadlines. Yes, this is absolutely important when moving your office to London. When you have a deadline, you can effectively get everything done on time. A set of deadlines will help you to feel motivated and no task will be in a pending state. Many companies introduce deadlines for every team member to get their work done appropriately and also on time.

Improve productivity by reducing downtime

Keeping your team focused and productive during relocating can be a daunting task. You can actually improve work productivity by decreasing downtime. Though you’ve planned to move on Saturday or Sunday, your team can feel uncomfortable on Monday morning. This way, you will be having downtime at your office, the time can be hours or days depending on how you move. The best way to minimize downtime is to allow your team members to work from home during the initial days of shifting. Before allowing them to work from home, you need to ensure the laptop, internet and phone lines are well connected at their place. After one week, your team will feel more comfortable and more productive at the new office.

Ahead of your move

  • It’s advisable to measure your office space before the move. Check the office measurements before 30 to 45 days of moving.
  • Keep the measurement in your mind and figure out the furniture requirements. Pick the right furniture that fits perfectly for the new office space. Get it done according to the measurements.
  • Prepare a list of essential things that you require to carry during the move. Spend time and make a list of other things that you should purchase.
  • Security matters! Reach the building manager before a month and discuss security policies. Finding a secured office space is important for employee and employer wellbeing.
  • What next? Finding the right removal company. Start researching and pick the best removal agency. Check their reviews and price before reaching them. Also, you can ask your friends or colleagues for trusted removal companies.

Inform suppliers in advance

If you’re happy with your current suppliers and want to continue with their service, informing them before can be helpful for you. Whether it’s a water or newspaper supplier, you need to let them know before three weeks and recommend them to stay in touch. This way, you don’t need to spend time researching and finding the best suppliers for your company. If your current supplier doesn’t want to continue, you can research online and find the top suppliers as per your requirements.

Change contact details

It’s important to change your contact information i.e mobile number, address, etc. Don’t forget to send a mail about new contact details to your suppliers, clients, customers and employees. Though you use existing mobile numbers, inform them in the mail. Update the new contact information on your website, social media platforms, etc. You can issue PR (press release) about shifting the company.

Setting up

Your big day is around the corner. Make sure everything is set up in advance. Before moving, you need to get the important components such as broadband, landline, furniture, storage units and pantry supplies set up properly. Get your IT team, they will set up computers, servers and other components before the move. When you set up everything before, there won’t be a single unproductive day. Make sure that team members are available to ensure colour-coded things, this way the items will be placed in the right places.

After moving to a new space

It’s highly recommended to consider a few things after moving to the new work location. Most employers overlooked this step. Ask your team to share their experience with an office move. Their feedback really matters! You get a clear picture of whether your employees are comfortable in a new place or not. Also, you can identify any issues faced by the team in the work environment.

All the best, you did it

Moving your office can be an exciting thing for everyone in the company. A fresh and positive work environment with an entire host of restaurants, coffee shops and relaxing spots to hang out after work can really take your company a long way. Employees can improve their productivity at work when they’re happy with the new workplace.

Congratulations! Hope you’ve followed these steps and don’t face any stress during your move. Hurray! It’s time to celebrate! Throw a welcome party for your team members, clients, customers and make them feel comfortable in the new workplace.