What Are the Essentials of Bookkeeping for a Startup?


A startup might be a small business, but running one is no small feat. Entrepreneurs are sometimes overwhelmed by the number of tasks they have to manage. The company’s financials are by far the most crucial one that keeps any entrepreneur awake at night.

Cash flow might not be large for a startup, but the limited reserves ask for stringent management. Getting professionals like https://capforge.com on-board to do the job is certainly worth it. They will manage the nitty-gritty of the startup’s financials and leave you free to focus on other pressing matters.

The What, Where, and How (Much) of Startup Bookkeeping

A startup will have a multitude of cash flow nodes that need monitoring. They might be connected to external factors such as vendors or internal ones like employee pay by HR. An all-round picture is necessary to track all the incomes and expenditures successfully. Professional bookkeeping services are best equipped to deal with every one of such flow nodes.

Accounts Management

Startups can have multiple bank accounts associated with them and of multiple types. They will also have merchant related accounts that will need looking into. Bank checking accounts are by far the most prominent. It must be ensured that the written checks and balances are in proper order, and the registry has been updated accordingly. 

Any savings bank accounts also need to be looked into for their micro finances and transactions. All deposits, debits, returns, reimbursements, etc. will have to be tracked vigorously. 

Digital payments have accelerated the tie-ups with merchants for transactions. Managing the money collected and fees, along with associations with them, are done by the bookkeeping professionals.

Direct and Indirect Credit/Debit Management

It’s prudent to have a direct line of credit to a bank if the startup needs an urgent inflow of cash. This can come from a sudden rise in orders, equipment breakdown, immediate hiring needs, etc. The past and present use of this line will have to be monitored continuously by bookkeepers. Loans and other dues will need attention as well.

Startups also tend to have credit and debit cards issued to them. Swiping those cards is easy, but tracking all those transactions on them is not. Bookkeepers will also save the bank statements associated with those cards and the applicable fees that go with them.

Contract Management

Once a contract is obtained, the money coming or going into fulfilling it is a full-time affair. And if it’s a bit too big for a startup, chances of errors by an overstretched staff are high. Bookkeepers can do the job of managing contract-related cash flow for you, from start to finish.

Inventory and Asset Tracking

Inventories are very volatile. Managing their production and marketing costs, defect and damage related losses, storage costs, and charges are a big burden on small businesses. Mismanagement will only add to those losses. Bookkeepers will manage the real-time flow of all financial aspects of inventory to stay and flow in order. 

The assets of the company can be another financial black hole. Losses from theft or damage and purchase of new equipment can go unnoticed in the grand scheme of things. Bookkeeping will mark all the money that goes into them routinely.


A big factor of the startup, labor costs can make or break the hiring process, hurting business. It must be a balance between market rates, quality, and budget. Scaling also introduces increased complexity. Only a well-trained bookkeeper can keep a check on all of the labor-related costs.


While it might be small, tax collectors won’t leave it alone. All tax-related money must be accounted for regularly, demanding a professional to always be at the helm there.

Finances are a fickle thing, especially in the case of startups. Getting a grip on them will help you keep them in your pocket, and a professional bookkeeper is the best way to do it.