What to Know About Employee Laws in Coworking Spaces


With the rise of remote work, Coworking spaces are gaining traction like never before. Whether you are an entrepreneur, freelancer, or small business owner, these spaces provide a conducive environment to collaborate with peers and develop strong networks. Since you can set one anywhere, they offer a sustainable way to cut commuter fees, start-up, and office maintenance costs. 

However, if you intend to start a Coworking space, understanding the work involved and financial planning is just the beginning. Knowing about the employees’ law involving Coworking spaces will let you relate well with your peers and foster individual productivity. 

Safety Laws 

Workplace safety laws detail the individual’s responsibility in keeping the co-working spaces conducive. The law requires that each unit in your workstations must be void of known dangers. It is the responsibility of members to:

  • Enroll in training on safety measures at work
  • Freely access accurate records detailing previous work-related injuries or illnesses.
  • Get timely information about hazards, chemical information sheets, and color-coded sheets.
  • Ensure that their units have safety equipment and alarms fully-functional
  • Report any safety hazard to concerned parties such as OSHA should there exist

Co-working spaces run under one philosophy—creating an accessible and open environment that leverages collaboration for common economic goals. Therefore, it is the role of members to ensure the safety of each other by engaging in a way that best reduces potential risks and health hazards.

Members who have employees should ensure that their juniors do not pose other founding members to health risks such as coronavirus infection. As such, it is everyone’s responsibility to run risk assessments to help:

  • Identify potential hazards
  • Evaluate potential hazards and come with mitigation measures
  • Decide who can fall victims to the peril and how to prevent their occurrences
  • Review every risk assessment sheets and update them
  • Share risk assessment sheets among peers for timely response

Privacy Laws 

Members, no matter what they do, need privacy in one way or the other. Lack of privacy in the workspaces can inhibit self-expression and personal development. Even worse, if someone infringes on your right to privacy, they can disrupt your schedule and interfere with your thought processes. 

Information Protection Laws 

Depending on the nature and size of your workstation, members can engage in diverse types of business that entail inputting, processing, and sharing various types of information. Some of these data are sensitive hence require private, secure, and safe handling.

Information protection laws regulate who can access the other party’s computing devices, sheets, and workbooks. These guidelines also require that you must have consent before accessing someone’s passwords and cubicle. They work to ensure that no identity theft exists, hence fostering a coherent community where everyone understands the need of the other.

Law to Personal Space

Most working spaces are open offices divided into small cubicles. Some are open rooms with shared tables and cabinets. Whichever yours looks, it’s best to assign each one personal space. This way, each person can easily maintain their spaces without feeling any burden.

Laws to personal space require that no one step too close to the other, to the extent that the victim feels a certain level of intrusion. In most shared workspaces, the gap between two individuals is about 4 feet.  This law may, however, not apply to busy workspaces with hundreds of members and employees.  

Law to Personal Concentrations 

Constant interruptions when doing your work can hinder productivity and lead to procrastination or unsatisfactory results. The privacy laws extend to training individual’s thoughts and concentrations not to distract their neighbors.

These laws require that you reduce background noise by lowering the volumes of yammering phones or music from computing devices.  If you must talk on the phone, do it in a way that does not interfere with the concentration of others.

Some highly advanced shared spaces have both quiet and loud rooms. Should you need to work on a project that requires top-notch concentration, you can move to the reserved, undisturbed areas. However, if you need to blast audio, you may need to move to the loud spaces if you so wish.

Other alternatives to keeping your working space conducive include installing noise-absorbing materials and using headphones. 

Health Laws 

If OSHA registers you, safety laws merge with health laws to ensure that the work environment is void of dangers that can compromise members’ health. However, in most self-operating units, these laws stand apart. The Health laws explained what members need to do when:

  • One falls sick
  • One needs to attend to a sick person 
  • Other guidelines included in the health laws include: 
  • Keeping social distance to prevent Covid-19 infection 
  • Wearing face masks and frequent sanitizing to mitigate effects of covid-19 
  • Sensitizing members on how to stay healthy by exercising and eating a balanced diet 
  • Inclusivity and Accessibility Laws 

Besides keeping the places safe and healthy, inclusivity and accessibility laws require that the working spaces leverage platforms that everyone finds easy to work. 

As part of the planning, the design of the spaces should include platforms such as ramps that the physically challenged can use to access every building. This hack prevents pitfalls and other remedial works.

Should there be any need for online services such as booking, the admin should address problems relating to inquiries and payments. All these services should be accessible to all members at equitable fees. 

Anti-Discriminatory Laws 

Coworking space anti-discriminatory laws are part of the Civil Rights Act of 1964. According to these guidelines, no one should discriminate or harass others based on race, sex, color, religion, or nationality. You cannot also look down or segregate another member based on political or religious affiliation. 

In the US, the Supreme Court has added a law to protect members of LGBTQ in the vast bracket of anti-discriminatory guidelines. This law ensures that LGBTQ members also get equitable shares of what share of what shared workspaces offer. 

How to Make Employees Law Effective in Shared Workplaces 

Shared workstations base on the need for mutualism; they lack strict enforcers to ensure members follow employee laws. If you and your buddies decide to form one, you may not need an organization or institution to ensure everyone follows the law. With time, some members may start ignoring or neglecting some of these laws.  

Update the Laws

As you continue relating, some laws may become vague and useless. If such is the case, you can reach a consensus about which guidelines to brush off and the ones to retain. By updating the laws, you make them more effective for the current workforce. 

Keep the Definitions All-Binding

Keep the definitions of your laws within the confines of your needs. Ensure they capture the essentials so that no one can spot and take advantage of an existing gap to infringe on another’s right. 

Frequent Sensitization Matters

Reserve a specific day to sensitize each other about the law of your workspace. This trick works best, especially when a new member joins. You can move as a team, knowing well what everyone should do and at what time.


Various federal guidelines play essential roles in keeping Coworking spaces on the feet. These laws may differ from one state to the other, so it’s best to check with your local enforcer. Otherwise, this detailed guide has shared the most critical laws you’ll find from one space to another.