5 Simple Yet Effective Ways of Protecting Your Digital Files


Many people depend on their computers and smartphones to access important data any time they want. Data stored electronically are considered to be digital files, and you wouldn’t want them damaged, compromised or breached. Protecting your digital files is a critical part in your daily tasks, especially if it involves your career, finances and personal life.

Here are five effective ways to protect your digital files from data corruption, penetration and any damage:

1.Use Flash Drives

The most common way of protecting your digital data is to store it offline and away from the Internet. When small size of digital files are involved, flash drives are sufficient to store them. However, there are files that are huge that average flash drives cannot store, and you need external hard drives or gaming hard drives for them.

You can store your files in your flash drives in four simple steps.

  • First, determine the your computer’s USB port type, which can be A-Type or C-Type. You cannot insert your flash drive to any of these types of USB ports, so you need to determine if your flash drive fits the slot on your USB port.
  • Second, insert your flash drive on the appropriate USB port on your computer.
  • Third, open the folders that contain your files and copy them to your flash drive.
  • Lastly, wait for the files to be completely transferred and eject your flash drive properly.

2.Using Cloud Storage

There is never enough room for all of your digital files to be stored offline, which makes online platforms useful. You can use online storage platforms, also called cloud storage, or emails to store sensitive data. This allows you to store your data with your personal account and protect them from other users.

Storing your files using cloud storage can be done in four steps.

  • First, you need to choose a reputable cloud storage provider and create an account. This is the most important thing to do, since you will be creating a password to prevent unauthorized access to your files.
  • Second, explore the storage platform and find where you can upload your files.
  • Third, upload your files to the platform and wait for it to finish.
  • Lastly, depending on the platform, you can organize your files by creating folders and renaming them. Then, securely log out from the website.

3.Encrypt Your Data

Data encryption is uncommon to people having storage problems but very common in securing data. This method involves putting security codes, like passwords, and PIN codes to ensure that your data cannot have unauthorized access. You can either do these to some of your folders on your device, or encrypting the device itself.

This basically restricts unauthorized direct access to your files. There are three ways you can encrypt your files, and all of them involve software tools. You just have to download the software and follow the steps indicated to incorporate the software to your files or emails.

  • For encrypting emails, you can use tools like Mailvelope and LavaBit. This lets you create a password on your email, and no one can open that email unless you tell them the password.
  • For encrypting files on the cloud, you can use tools like Boxcryptor and Cryptobox. This allows you to create a restricted access for your files that are stored in an online platform. No one can access the files unless you give that particular person permission to access your files.
  • For encrypting files on your computer, you can use tools like AxCrypt and 7-Zip. This allows you to create a password on your files and can only be opened using the password you created.

4.Install an Antivirus Software

A virus is the most common culprit for data loss and this has been going for a long time. Viruses are commonly from portable devices, with infected files, that are connected to the computer. It can also come from downloaded files from the internet that you have not inspected well. You need to be very careful in every data that you put in your computer, whether offline or online.

Installing an antivirus software for your computer would be of great help to protect your files from virus. There will always be times when data should come from another source urgently, and antivirus software can prevent data loss in your device.

5.Secure Your Internet Connection

The internet made it easy for us to access numerous data, but it also made it easier for viruses to infect your files. Leaving your computer connected to the internet round-the-clock increases the risk of potential online dangers to enter. In line with this, securing your internet connection is the best way to approach the problem.

There are two ways where you can secure your connection. You can incorporate a password to your wireless network to prevent unauthorized access to your router and track every user of your network. You can also protect your own device by only connecting to the network if necessary and disconnecting otherwise.

The Bottom Line

Various factors affect the occurrence of data loss in your devices and it is your responsibility to look after them. Your digital files should not be treated lightly that you can let anyone access it by some means. Though passwords and other security measure can be bypassed, it is vital to maintain your security and keep updated to all the events that involve sensitive data that you own.